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Privacy Policy

Privacy Notice

General

Haskins Legal will need to collect and hold your personal information in order to represent you.

Haskins Legal will take all possible steps to protect your personal information. Haskins Legal are

determined to do nothing that would infringe your rights or undermine your trust. This Privacy

Notice describes the information Haskins Legal collect about you, how it is used and shared, and

your rights regarding it.

Data Controller

Haskins Legal is registered with the Office of the Data Protection Commissioner as a Data

Controller for the personal data that Haskins Legal hold and process.

Haskins Legal’s registration number is 10324. Haskins Legal’s registered address is 3-4 St James Street, St Peter Port, Guernsey, GY1 2NZ.

Data Collection

The vast majority of the information that Haskins Legal hold about you is provided to or gathered

by Haskins Legal in the course of your case and/or proceedings. Haskins Legal will tell you why

the information is needed and how it will be used.

Our Lawful Basis for processing your information

The General Data Protection Regulation (GDPR) requires all organisations that process personal

data to have a Lawful Basis for doing so. The Lawful Bases identified in the GDPR are:

  • Consent of the data subject
  • Performance of a contract with the data subject or to take steps to enter into a contract
  • Compliance with a legal obligation
  • To protect the vital interests of a data subject or another person
  • Performance of a task carried out in the public interest or in the exercise of official authority vested in the controller.
  • The legitimate interests of ourselves, or a third party, except where such interests are overridden by the interests, rights or freedoms of the data subject.

Examples of legitimate interests include:

  • Where the data subject is a client or in the service of the controller;
  • Transmission within a group of undertakings for internal administrative purposes;
  • Processing necessary to ensure network and information security, including preventing unauthorised access;
  • Processing for direct marketing purposes, or to prevent fraud; and
  • Reporting possible criminal acts or threats to public security.

Types of Data 

The different types of data we may collect and process at Haskins Legal are identified below.

  • Contact details (names, addresses, email addresses, phone numbers)
  • Information to satisfy legal and regulatory requirements generally and in particular regarding anti-money laundering and counter terrorist financing legislation
  • Dates of birth
  • Social Insurance number
  • Tax number
  • Medical History
  • Current Medical Health (including mental health)
  • Criminal Convictions
  • Employment History
  • Social Work involvement
  • Police records
  • Details of disputes and court proceedings
  • Information provided during the course of providing legal services
  • Bank Details
  • Financial Details
  • Business details
  • Business financial details
  • Allegations made against you or by you about others
  • Pension Details
  • Location details
  • Device IP addresses
  • Ethnic Origin
  • Trade Union Membership
  • Religious and/or Philosophical views
  • Previous files of papers received from previously instructed legal services providers or other professional advisers
  • genetic or biometric data
  • sexual orientation and data regarding sex life
  • Any other information you provide to us

Purposes

We set out below the purposes for which we use data (including personal data and sensitive data)

as well as the lawful basis on which we rely to do so.

 

Purpose

Basis

To comply with legal, regulatory and ethical   duties

One or more of the following:

  •   The legitimate interest of Haskins Legal as a   provider of legal services to process data for the purposes of providing   those services whilst complying with its legal, regulatory and ethical   duties.
  •   The processing is necessary for the exercise of   statutory, governmental or other public functions.

To enter into client relationships and to provide   legal services

One   or more of the following:

  •   Where an individual has been given Haskins   Legal’s Privacy Notice and thereafter provides data, the processing may be   carried out on the basis of consent. (Consent can be withdrawn at any time by   writing to [email protected])
  •   To fulfil the contract we have entered into with the   individual in order to provide legal services.
  •   Processing is necessary in order that the   individual/business can enter into a contract with Haskins Legal to provide   legal services.
  •   Processing is necessary in relation to legal   proceedings, for obtaining legal advice, or otherwise for establishing,   exercising or defending legal rights.
  •   The legitimate interest of Haskins Legal as a   provider of legal services to process data for the purposes of providing   those services.

 

To manage our client, intermediary and business   relationships

One or more of the following:

  •   The legitimate interests of Haskins Legal as   provider of legal services in conducting the business of Haskins Legal   efficiently.
  •   To satisfy the legal and regulatory obligations   of Haskins Legal

To provide our contacts and clients with   marketing material and to arrange and manage marketing events

The   legitimate interest of Haskins Legal as a provider of legal services to   communicate and promote its services,   profile and events to persons who may be interested in the same. Individuals can unsubscribe from marketing   communications at any time by writing to [email protected]

To ensure the security of staff, premises and   systems of Haskins Legal

The legitimate interest of Haskins Legal to   protect the security of its staff, premises and systems.

For training, precedent and professional   knowledge purposes

The   legitimate interests of Haskins Legal as provider of legal services to   process data for training, precedent and professional knowledge purposes. Reasonable endeavours will be made by   Haskins Legal to redact the personal data where it is not required for the   understanding of the documents or training.

Special Category Data

 

This may include information concerning someone’s   political, religious or philosophical views, ethnic origin, race, trade union   memberships, genetic or biometric data processed for the purpose of   identifying a natural person, health, criminal history, criminal allegations,   sexual orientation and sex life.

One   or more of the following:

  •   Where the individual has provided explicit   consent where the special category data has been provided to Haskins Legal   for any of the above purposes
  •   The processing being necessary in relation to   legal proceedings, for obtaining legal advice, or otherwise for establishing,   exercising or defending legal rights.
  •   The individual has deliberately made the   information public
  •   The processing is necessary for administering   justice, or for exercising statutory or governmental functions.

 

 

Haskins Legal do not use automated decision-making in the processing of your personal data.

Sharing

Haskins Legal may share your personal data with:

  • Other services providers (including their respective employees, directors and officers) e.g. financial institution, legal, accountancy, expert witnesses, trace agents, governmental, governance or otherwise where Haskins Legal consider such provision is necessary in pursuit of the purposes listed above.
  • Opposing Advocates for the purposes of resolving the case.
  • Courts/tribunals (including their respective employees, directors and officers).
  • Sub-contractors, agents or service providers of Haskins Legal (including their respective employees, directors and officers).
  • Law enforcement officials, regulators, supervisory bodies and government authorities or other third parties (including their respective employees, directors and officers) where the duties and obligations of Haskins Legal require it.
  • Haskins Legal’s regulators, legal advisers and insurers in the event of dispute or other legal matter.
  • Potential parties with whom Haskins Legal enter discussions/negotiations with a view to those parties joining equity ownership of Haskins Legal, merging with Haskins Legal, or purchasing Haskins Legal or any part of it.
  • Public registries where the data is to be included in those registries.
  • IT providers in relation to IT support, emails, on site servers, and/or document management systems
  • Any other party where Haskins Legal ask you and you consent to the sharing.

Where Haskins Legal enters into an agreement with such third parties, Haskins Legal will use

reasonable endeavours to ensure that third party has measures in place to guard against data loss

or damage, unauthorised access, accidental use or access and destruction.

Transfers to third countries and international organisations

Haskins Legal do not plan to transfer data to any third party located outside of the European Union, or in the case of the United States of America, outside of the Privacy Shield.

Where Haskins Legal do deal with such parties then Haskins Legal shall comply with the

regulations and requirements of GDPR in relation to such a transaction.

Data Retention and Destruction

Haskins Legal retain your personal data while you remain a client unless you ask Haskins Legal to

delete it. Haskins Legal’s Retention and Disposal Policy (copy available on request) details how

long Haskins Legal hold data for and how Haskins Legal dispose of it when it no longer needs to

be held. Haskins Legal will delete or anonymise your information at your request unless:

  • There is an unresolved issue, such as claim or dispute;
  • Haskins Legal are legally required to; or
  • There are overriding legitimate business interests, including but not limited to fraud prevention and protecting customers' safety and security.

Your Rights

The General Data Protection Regulation gives you specific rights around your personal data. For

example, you have to be informed about the information Haskins Legal hold and what Haskins

Legal use it for, you can ask for a copy of the personal information Haskins Legal hold about you,

you can ask Haskins Legal to correct any inaccuracies with the personal data Haskins Legal hold,

you can ask Haskins Legal to stop sending you direct mail, or emails, or in some circumstances

ask Haskins Legal to stop processing your details. If Haskins Legal do something irregular or improper with your personal data you can seek compensation for any distress you are caused or

loss you have incurred.

 

You can find out more information from the Office of the Data Protection

Commissioner’s website https://dataci.gg/online-enquiry/#/complain/form and this is the

organisation that you can complain to if you are unhappy with how Haskins Legal dealt with you.

Accessing and Correcting Your Information

You may request access to, correction of, or a copy of your information by contacting Haskins

Legal using the following email address: [email protected]

or by telephone on 01481 721 316 to Haskins Legal’s Data Protection Officer, Advocate Martin or Haskins Legal’s GDPR Lead, Advocate Wherlock.

Marketing Opt-Outs

You may opt out of receiving marketing emails and other marketing messages from Haskins Legal by contacting Haskins Legal by email [email protected]

or by telephone on 01481 721 316 to Haskins Legal’s Data Protection Officer, Advocate Martin or Haskins Legal’s GDPR Lead, Advocate Wherlock.

Cookies

Cookies are small text files that are stored on your browser or device by websites, apps, online

media, and advertisements. The Haskins Legal website and Haskins Legal internet adverts use

cookies to:

         Determine frequency of accessing our content;

         Measure the effectiveness of advertising campaigns; and

         Analyse site visits and trends.

Updates

Haskins Legal will occasionally update this Privacy Notice.

When Haskins Legal make significant changes, Haskins Legal will notify you of these through either email or post. Haskins Legal will also publish the updated Notice on www.haskinslegal.com